AI
best practice
Ground AI Outputs in Your Specific Work Context
Use internal data to ground AI responses in reality.
Utilize Copilot's 'Work IQ' to ground your prompts in your actual files, meetings, and chats for personalized outputs.
Microsoft Copilot
The Scenario
You are starting work on a project that has been discussed across multiple channels and you need a consolidated status update.
Before & after
The old way
Searching across Teams chats, Outlook, and OneDrive to gather context for a project update usually takes 30–45 minutes.
With AI
Leverage Work IQ in Copilot to generate a summary or draft in 3–5 minutes that already includes relevant internal context.
The Prompt
Based on my recent emails and files regarding [PROJECT_NAME], summarize the current status and identify the next three most important steps I need to take.
Copilot uses Work IQ to draw from your emails, files, and meetings to ground responses in your specific organizational context.
Source
Microsoft 365 Copilot – Microsoft Adoption"Copilot draws from your emails, files, meetings, chats, and business systems to tailor responses to what’s actually happening."