AI
best practice
Rapidly Refine Paragraph Clarity and Professional Tone
Instantly polish rough drafts for clarity and conciseness.
Use Copilot to rewrite specific paragraphs, focusing on making them clearer and more concise for better communication.
Microsoft Copilot
The Scenario
You have written a complex technical explanation for a client or a internal memo, but it feels too wordy and difficult to follow.
Before & after
The old way
You spend 15–20 minutes re-reading a paragraph, deleting words, and trying out different professional-sounding phrases.
With AI
Input the rough draft into Copilot with a specific style directive. It refines the text in less than 30 seconds.
The Prompt
Can you help me rewrite this paragraph to make it clearer and more concise? Focus on removing business jargon: [PASTE_PARAGRAPH_HERE]
Instead of just asking to 'fix' text, specify the goal such as 'clutter-free' or 'more concise' to help the AI align with your specific writing intent.
Source
Microsoft 365 Copilot – Microsoft Adoption"Can you help me rewrite this paragraph to make it clearer and more concise?"